Systematics Collections Data

Search Syntax

Search Type Example Comment
Spaces between words or AND (must be upper case) urban park A space is treated as an AND. These examples both search for urban AND park – a record must contain both words to be a match.
urban AND park
OR search – OR must be upper case urban OR park A record has to contain only one of these words to be a match.
Use double quotes to define a phrase search "urban park" A record must contain the exact phrase to be a match.
Negative searches urban -park A record must contain urban and must not contain park to be a match.
Wild card search Wild cards can be placed anywhere within your query term.

Note that without a wild card, a word is treated as a full word search. For example, a search for kiwi will return only results where the word kiwi is used but a search for kiwi* will return results for kiwi, kiwifruit and any other word that starts with kiwi.
antro* Find records containing words beginning with antro.
*diella Find records containing words that end with diella.
antro*ia Find records with words that start with antro and end with ia.
Field search collector:Johnston Specify the field name followed by a colon and then the search query. It’s important that the correct case be used for the field definition. Fields start with a lower case letter, contain no spaces and use camel case for multiple words (see collectionMethod example). Any facet can be searched directly in this way.
collectionMethod:"malaise trap"
Context search collectionEventContext:sweeping This searches all of the text within the collection events. Currently collection event is the only context we have set up. Do you find this concept useful? Are there other contexts you would like to see set up?
Complex field and context searches You can build complex queries using this syntax.
class:liliopsida AND collectionMonth:January Find all the liliopsida collected in January
class:liliopsida AND (collectionMonth:january OR collectionMonth:march) Find all the liliopsida collected in January or March.
Negative field/context searches class:liliopsida -collectionMonth:january Find everything with a Class of Liliopsida, but not collected in the month of January.
-country:"New Zealand" Find everything without New Zealand specified as a country.
-country:* Find everything that does not have a country specified.
Range searching collectionYear:[1950 TO 1959] Find everything from 1950 to 1959.
collectionYear:[* TO 1959] Find everything before and including 1959.
collectionYear:[1950 TO *] Find everything after and including 1950.
-collectionYear:[* TO *] Find everything that doesn’t have a collection year specified.
NB: The range displayed in the facets may be beyond that specified in these examples because some specimens contain multiple collection events.
Proximity search "urban park"~150 This returns as a match any record where the words urban and park occur within 150 words of each other

Searchable Fields

Field Related Data Field or Description
abundance Abundance of the collected taxon at the location and time of the collecting event
accessionNumber Accession Number
actionedBy Actioned By
Actioned Date The date when an event or action occurred
altitude Altitudes
associationType Associations
botanicalDistrict Geographic Regions
class Class
collection Data Provider
collectionDate Start Date
collectionEventCode A reference code assigned to the collecting event, or the name of an expedition
collectionEventNote Collection Event Note
collectionMethod The method used to collect this specimen (e.g. trap, pitfall)
collectionMonth The month derived from Start Date
collectionYear The year derived from Start Date
collector Collector
collectorsNumber Collectors Reference No.
contributorReferenceNumber For ICMP cultures, the reference number for the culture assigned by the contributor. This is derived from a (Specimen Event).
country Geographic Regions
cultureViability Viability
dateAdded Database Record Added
decimalLatitude The decimal latitude (WGS 1984) derived from Georeferences
decimalLongitude The decimal longitude (WGS 1984) derived from Georeferences
determiner Determiner
division Division
duplicateAccessionNumber Duplicates
duplicates Duplicates
ecologicalDistrict Geographic Regions
ecologicalRegion Geographic Regions
eventDateText Actioned Date
eventNote Specimen Event Note
exsiccata Exsiccata
family Family
flagNote Specimen Flags
flagValue Specimen Flags
genus The genus name associated with any identifications applied to the specimen
georeference Georeferences
habitat Habitat
hasImages Calculated field, based on presence of images (values: true, false)
identificationDate Determination Date
identificationNote Identification Note
keyword Keywords associated with collection events. For example: keyword:Forest*
kindOfSpecimen Specimen Type
landDistrict Geographic Regions
last_modified Specimen Last Updated
linkSource Links. For example, linkSource:NVS*
linkValue Links. For example, linkValue:"H-163"
loanStatus An indication of the status of the specimen if it is on loan to another institute. For example, loanStatus:Active. See facet for other values.
localHeight Local Heights
locality Verbatim Locality
microHabitat Microhabitat
nzAreaCode Geographic Regions
nzAreaCodeFull Geographic Regions
observedSpecies Observed Species
order Order
organisation The name or acronym of the institute to which specimens are on loan. For example, organisation:WELT
otherReferenceNo Assigned Reference Numbers
otherReferenceNoType Assigned Reference Numbers
phylum Phlyum
preferredName Preferred Name
referenceNumberForActionedBy See Actioned By
specimenNote Specimen Note
specimenNoteAuthor See Specimen Note
specimenNoteType See Specimen Note
stateProvince Geographic Regions
storageMethod Storage Method (for ICMP Cultures)
subcollection The title for a named component within one of the main collections. For example the Allan Herbarium (CHR) has a Spirit (Ethanol) subcollection.
substrate Substrate
taxonomicName Determined Name
transactionReferenceNo The reference number assigned to a loan, gift or exchange
typeOfCollectionEvent Collection Event Type
typeOfEvent Specimen Event Type
typeOfFlag Specimen Flags
typeOfIdentification Identification Type
typeStatus Type Status
verbatimCollectionDate Collection Event Date
verbatimCollector Collector
vernacularName Vernacular Name
worldGeographicRegion Geographic Regions