This page provides a brief description of the fields used in the search, results and/or record details pages.
A list of other reference numbers that have been assigned to this specimen (e.g., NZRCC number for ICMP cultures; Fungal Network of NZ Fungal Foray Numbers (FUNNZ) for PDD specimens). This list does not include accession numbers from other herbaria.
This is the value of another reference number assigned to the specimen.
The is a name or acronym of the numbering system of an other reference number assigned to the specimen.
The term 'batch' is used to refer to a set of samples that were prepared at the same time and from the same material for a particular ICMP accession when the stock of that culture had become low.
The viability of this culture batch when it was created.
The physical storage location of this culture batch.
A list of any notes that are associated with the specimen. Each note will provide the type of note (as the title), the note text, followed by the note author and date if they are available.
The viability of this culture when it was last tested.
Any notes regarding this culture batch.
Most specimens are derived from a single collecting event. However, some specimens are derived from a series of 'collecting events'.
For example specimens of plants grown in cultivation or reared insects.
For these specimens the SCD system records all of these collecting events to provide the full provenance of the specimen. One of these collecting events, usually the most recent or the collecting event when the material was originally gathered in the field, is designated the 'primary collection event'.
Abundance of the collected taxon at the location and time of the collecting event.
The verbatim elevation converted into metres at which the collecting event occurred.
A reference code assigned to the collecting event, or the name of an expedition.
The method used to collect this specimen.
For example: trap, pitfall
The verbatim collection date is the verbatim date, or date range, for the collecting event, as recorded by the collector.
This field may contain the verbatim or standardised value of the collection date depending on the context.
Standard value | Verbatim value | |||
Location/Use | Label | Example | Label | Example |
Search field name | collectionDate | collectionDate:20240201 | verbatimCollectionDate | verbatimCollectionDate:1 Feb 2024 |
Facets | Collection year | 2024 | ||
Collection month | Feb | |||
Collection date | 2024-02-01 | |||
Results - Grid view | Collection date | 2024-02-01 | ||
Results - Map view | Collection month | May | ||
Collection year | 2024 | |||
Collection decade | 2020's | |||
Details page | Start date | 2024-05-01 | Verbatim date | 1-3 May 2024 |
End date | 2024-05-03 | |||
Download TSV file | CollectionDateISO_CE* | 2024-05-01 | CollectionDate_CE* | 1 May 2024 |
The standard collection date is the verbatim date converted, if possible, to ISO format.
The decade of collection. Derived from Collection date.
Indicates whether this collecting event was known to have occurred in the field, or under artificial growing conditions (culture, cultivation, reared) or this information is unknown.
The month of collection.
Derived from Collection date.
The year of collection.
Derived from Collection date.
The name of the person who made the gathering. In some cases this may be more than one person.
This field may contain the verbatim or standardised value of the collector depending on the context.
Standard value | Verbatim value | |||
---|---|---|---|---|
Location/Use | Label | Example | Label | Example |
Search title | collector | collector:William R. Sykes | verbatimCollector | verbatimCollector: W.R. Sykes |
Facets | Collector | William R. Sykes | ||
Results - Grid view | Standardised Collector | William R. Sykes | ||
Details page | Standardised collector | William R. Sykes | Verbatim collector | W.R. Sykes |
Download TSV file | Collector_CE* | W.R. Sykes |
The collector's personal reference number for this collecting event.
A description of the habitat provided by the collector.
Ecological keywords associated with collection events.
For example: keyword:Forest
A height or depth offset from the elevation for the collecting event. This may, for example, indicate the depth below a water surface or the height up a tree.
Standard locality is the collecting location following a standardised gazetteer of locations for each collection. These locations are provided to assist with the interpretation of the verbatim locality.
Verbatim locality is the collecting location as provided by the collector.
This field may contain the verbatim or standardised value of the collection locality depending on the context.
Standard value | Verbatim value | |||
---|---|---|---|---|
Location/Use | Label | Example | Label | Example |
Search title | locality | locality:Landcare Research experimental nursery | ||
Results - List view | Standard locality | Lincoln, Landcare Research | ||
Details page | Standard locality - Location | Lincoln, Landcare Research | Verbatim locality | Lincoln, Landcare Research experimental nursery |
Download TSV file | StandardLocality_CE* | Lincoln, Landcare Research | Locality_CE1* | Lincoln, Landcare Research experimental nursery |
A description of the microhabitat provided by the collector.
Any additional notes provided by the collector.
A list of species observed at the collecting site by the collector, unless indicated by the word 'derived'. If the species are indicated as 'derived' they have been added using supplementary information by the collector or a later worker.
Most specimens consist of material from a single taxon or individual, but some specimens are composed of material from more than one taxon or individual. In SCD we refer to each taxon or distinct part that makes up a specimen as a 'component'. These components may be associated through a particular relationship (e.g. host–parasite), or may simply have been collected together (e.g. many bryophyte collections). When there is more than one component present, one of the components is flagged as the 'Primary component' – this is deemed to be the taxa of most interest at the time of accessioning and is the taxon under which the specimen is stored.
The category of association (e.g., host) and taxonomic name of the associated organism.
The type of association between two components.
Description of the part of the component affected by the association.
Description of the substrate from which the specimen or culture was collected.
When a duplicate specimen is known to be held by another collection, we provide a list with the acronym of the other collection(s) followed by their accession number (if known).
For example, for CHR 486272 this field displays as AK: AK 227406 because a duplicate specimen (AK 227406) is held in the herbarium at the Auckland War Memorial Museum (AK).
The date the duplicate was sent or received.
The direction of the duplicate i.e. sent, received or duplicate
The acronym of the other collection(s).
The accession number (if known) of the other collection.
The geographic region(s) within which the collection event occurred. A collection event may have geographic regions indicated for one or more of the schemas.
The name of the Botanical District from which this specimen or culture was collected. See Cockayne, L. 1958: The Vegetation of New Zealand (3 e.d.) Weinheim: J.Cramer. 456 p. p;s 1-87, 3 end maps
The name at the time of collection for the country from which this specimen or culture was collected.
This field may contain the verbatim or standardised value of the country depending on the context. The standardised value is based on ISO country list.
Standard value | Verbatim value | |||
Location/Use | Label | Example | Label | Example |
Search field name | country | country:New Zealand | ||
Facets | Country | New Zealand | ||
Results - Grid view | Country | New Zealand | ||
Details page | Country | New Zealand | ||
Download TSV file | Country_CE* | New Zealand | VerbatimCountry_CE* | N.Z. |
The standard name of the Ecological District (following McEwen 1987) from which this specimen or culture was collected.
The standard name of the Ecological Region (following McEwen 1987) from which this specimen or culture was collected.
The name of the Land District from which this specimen or culture was collected. Land Districts were established under the Land Act 1948 (and earlier Acts). Boundaries are displayed on NZMS 311A or see Marshall & Kelly (1986) Atlas of New Zealand Boundaries. Department of Geography, University of Auckland Occasional Publication No. 20.
The name of the New Zealand Area from which this specimen or culture was collected. See Crosby et al. (1998) Area codes for recording specimen localities in the New Zealand subregion. New Zealand Journal of Zoology 25(2): 175–183.
The name of the territory, or territories, from which this specimen or culture was collected. The territory boundaries are defined by Native Land Digital, which is updated often, therefore we periodcally refresh this information.
The state or province from which this specimen or culture was collected.
The name from the World Geographic Scheme from which this specimen or culture was collected. See https://www.tdwg.org/standards/wgsrpd/ for details on the Scheme.
The georeferences recorded by the collector or a later worker.
The decimal latitude (WGS 1984).
Derived from Georeference.
The decimal longitude (WGS 1984).
Derived from Georeference.
The georeferences recorded by the collector or a later worker.
The identification fields provide information about the current and historical identifications that have been applied to the specimen. Within SCD, identifications are recorded for each component allowing for full identification histories to be recorded regardless of how many components are present. For each component the identifications are separated into the Active identification and Other identifications.
This indicates which identification is the active identification. There can only be one active identification per component.
For the active identification, the name of the taxonomic class under which the specimen is classified.
This indicates whether the determiner/ identifier is certain or not certain of their identification.
Search example: identificationUncertain:Uncertain
The verbatim taxonomic name provided by the determiner.
The Verbatim determiner is the person who provided the determination/identification.
The Standard determiner is the standarised name of the person(s), if known,
This field may contain the verbatim or standardised value of the collector depending on the context.
Standard value | Verbatim value | |||
---|---|---|---|---|
Location/Use | Label | Example | Label | Example |
Search title | determiner | determiner:William R. Sykes | ||
Facets | Determiner | William R. Sykes | Determiner | W.R. Sykes |
Details page | Determiner | Sykes WR | ||
Download TSV file | Determiner_C* | W.R. Sykes |
The identifier's reference number for this identification.
For the active identification, the name of the taxonomic family under which the specimen is classified.
The genus name associated with any identifications applied to the specimen
The verbatim determination date is the date on which the determiner identified the specimen.
This field may contain the verbatim or standardised value of the identificaiton date depending on the context.
Standard value | Verbatim value | |||
---|---|---|---|---|
Location/Use | Label | Example | Label | Example |
Search field name | identificationDate | identificationDate:20240501 | ||
Facets | Identification date | 2024-05-01 | ||
Details page | Identification date | 2024-05-01 | (Verbatim: | 1 May 2024) |
Download TSV file | IdentificationDateISO_C* | 2024-05-01 |
The standard determination date is the verbatim date converted, if possible, to ISO format.
For each identification, the type of identification that was applied by the determiner. The type of identification varies between each collection.
Type of identification | Definition | Used by |
---|---|---|
Confirmation | A critical examination of the specimen that confirms a previous identification. | CHR; ICMP |
Determination | A critical examination of the specimen that changes a previous identification. | CHR; FLAX; ICMP; NZAC; PDD |
Implicit | ... | PDD |
Nomenclatural curation | An technical change that has been applied to the specimen to update the scientific name of the specimen. These identifications do not critically examine the matter, rather they are based on an early determination that has been applied to the specimen and are usually made following a recent revision or monograph of a taxonomic group. | CHR; PDD |
Received as | The identification applied to the culture when it was received by ICMP. | ICMP |
Taxonomic curation | A change that has been applied to the specimen to update the scientific name of the specimen following a recent revision or monograph that has resulted in a different taxonomic treatment for the taxon to which the specimen is identified. These 'identifications' do not critically examine the matter, rather they are based on an early determination that has been applied to the specimen and are always made following a recent revision or monograph of a taxonomic group. | CHR; PDD |
A note relating to the identification, if any, made by the determiner.
For the active identification, the name of the taxonomic order under which the specimen is classified.
For the active identification, the name of the taxonomic division or phylum under which the specimen is classified.
The preferred taxonomic name. This is based on the identification provided by the determiner, but uses taxonomic information from other sources to provide the preferred name for this taxon (see Currency of Data for more information).
This shows identifications that are not the active identification. There can be multiple previous identifications per component.
The references, if any, associated with this identification by the determiner.
The standard taxonomic name of the active identification of the primary component. This is used in the Results view.
If provided, the vernacular name given by the determiner.
A list of links to external resources that are associated with the specimens. The list provides a short title for each link and the reference text. If available, the reference text is provided as a hyperlink.
This is the type of external resource i.e. GenBank, Literature etc
This is the value of the external link. If available, it will be provided as a hyperlink.
This is an note field that sometimes contains additional information about a link.
These fields contain information and metadata about each collection object.
The catalogue number assigned to this specimen.
Collection | Format | Description |
---|---|---|
Allan Herbarium | CHR # | Primary accession number for a specimen in the Allan Herbarium. These numbers are permanent and may be cited in published works. |
International Collection of Microorganisms | ICMP # | Primary accession number for the culture in the International Collection of Microorganisms. These numbers are permanent and may be cited in published works. |
New Zealand Fungarium | PDD # | Primary accession number for the specimen in the New Zealand Fungarium. These numbers are permanent and may be cited in published works. |
Arthropod Collection | NZAC# | Primary accession and barcode number for the specimen in the New Zealand Arthropod Collection. These numbers are permanent and may be cited in published works. |
NZACAMP#
NZACTFB# TYPELEP# TYPEDIP# | Temporary numbers for specimen records in the the New Zealand Arthropod Collection.that were databased historically without permanent accession numbers being applied. These temporary numbers are gradually being replaced as the data are reviewed and permanent accession numbers are assigned. |
The barcode number assigned to this specimen. This will normally be the same value as the Accession Number.
The title for a named component within one of the main collections.
For example: the Allan Herbarium (CHR) has a Spirit (Ethanol) subcollection.
The name or acronym of collection in which the specimen or culture is held.
The date the record of this specimen was added to the information system converted, if possible, to ISO format.
The date the record of this specimen was last updated within the information system converted, if possible, to ISO format.
When a specimen has been prepared as a duplicate in an exsiccata series this field will contain the title of the exsiccata series.
Calculated field, based on presence of images. To search with this field, use the values true or false.
Search example: hasImages:True
The biostatus of the main taxon, within New Zealand i.e. Absent, Border intercept, Eradicated, Extinct, Present, Present in captvity/cultivation/culture, Recorded in error, Sometimes present, Uncertain, Wild
The origin status of the main taxon, within New Zealand.
A unique identifier for this record.
The method used for preparing or mounting the specimen or the kind of culture. These vary between collections:
Collection | Types of specimens or culture |
---|---|
CHR | Bag; Box; Packet; Photograph; Sheet; Slide; Vial (30); Vial (125); Vial (250); Vial (500); Vial (1000) |
FLAX | Clone |
ICMP | Bacterial Culture; Fungal Culture; Virus; Yeast Culture |
NZAC | Alcohol; Pin; Slide; Unknown |
PDD | Alcohol; Dried; Packet |
The status of this specimen as a nomenclatural type as governed by the applicable International Code of Nomenclature.
Specimen events are actions or processes that have happened to the specimen after it has been collected. These may include actions that occurred during specimen preparation and deposition (e.g., culture isolation in ICMP), specimen curation or the application of particular treatments (e.g., changing of preservation fluid).
The standardised name of a person who was responsible for an event (or action) in the history of the specimen.
Standard value | ||
Location/Use | Label | Example |
Search title | actionedBy | actionedBy:Peter K. Buchanan |
Facets | Actioned by | Peter K. Buchanan |
Details page | Actioned by | Peter K. Buchanan |
Download TSV file |
Isolator
Depositer Transferred from TransferredVia | Peter K. Buchanan |
A reference number assigned by the person who actioned the event.
Verbatim value | ||
Location/Use | Label | Example |
Search title | referenceNumberForActionedBy | referenceNumberForActionedBy:BSW196 |
Facets | ||
Details page | (Reference number 86/033) | |
Download TSV file |
IsolatorsRefNo
DepositersRefNo TransferrerFromRefNo TransferredViaRefNo | IsolatorsRefNo AB3 |
The eventDateText/Actioned Date is the date the specimen event occurred. If available both the verbatim date and standardised date are provided.
This field may contain the verbatim or standardised value of the actioned date depending on the context.
Standard value | Verbatim value | |||
Location/Use | Label | Example | Label | Example |
Search title | ActionedDate | actionedDate:20240201 | eventDateText | eventDateText:August to September of 1901 |
Facets | Actioned date | 2003-02-01 | ||
Details page | Date | 01 February 2003 | (Verbatim: | 01 Feb 2003) |
Download TSV file |
IsolationDate
| 2003-02-01 |
A note associated with this specimen event.
The type of events recorded vary between the collections. The Event Type is used as the title for the event.
Title | Description | Collection |
---|---|---|
Cold treatment; Fumigation; Irridation; Heat treatment; Treatment history | Information on a temperature-based or other treatments that has been applied to the specimen. | CHR, NZAC |
Collection management | Information on an event associated with management of specimen within the collection. | PDD |
Contributed | Information on the event when the culture was directly contributed to the collection | ICMP |
Isolated | Information on the event when the culture was isolated | ICMP |
Preparation | Information of an event associated with the preparation of the specimen | ICMP, NZAC |
Received | Information on when the culture was received by the collection | ICMP |
Via | Information about the person who sent the culture to the contributor | ICMP |
Specimen flags are tags that are used to indicate a property or feature of a specimen. They usually provide biological information (e.g., gender) or collection management information (e.g., ICMP's Re-storage). The flags used vary between each collection, and some flags that reflect collection management activities are restricted to registered users.
Collection | Type of flag | Description of flag | Access level |
---|---|---|---|
CHR | Subset | A set of collection management flags used to indicate properties such as the levels of data verification, or the voucher status of the specimen | Registered Users 1 |
ICMP | BACC | MPI Border Access and clearance certificate number | Registered Users 1 |
EPA Permit | EPA Permit number | Registered Users 1 | |
Grade |
Indicates the level of authenticity of the strain for the culture.
a: there is published information indicating the authenticity b: the strain has been examined at ICMP and considered to be authentic ?: considered to be atypical or improperly classified | Public | |
Import permit | MPI Import Permit number | Registered Users 1 | |
MPI | MPI status flags | Public | |
Price category | Indicator of price category for purchase of culture. | Public | |
Re-storage | Management flag to indicate whether re-culturing and storage is required | Collection Staff | |
Warning | Risk group | Public | |
PDD | Alcohol collection | Used to indicate the presence of an alcohol collection and, if available, record a storage number | Registered Users 2 |
Anamorph state | Used to indicate the presence of the anamorph (asexual state), teleomorph (sexual state) or holomorph (both states) in the specimen | Public | |
Missing | Specimen cannot be located in the collection (usually as a result of misfiling) | Registered Users 1 | |
Rust states | Used to indicate the presence of one or more of the different states in the rust life cycle | Public | |
NZAC | Additional material | Used to indicate the presence of additional physical material relating to this specimen | Public |
Data validation | Added when the automatic updated and added dates on the specimen do not represent the actual time of data entry or validation | Public | |
Gender | Used to indicate the gender of the specimen | Public | |
Life stage | Used to indicate the life stage of the specimen, e.g. egg, immature, larva, instar | Public | |
Mounting medium | Used to record the medium in which the specimen is mounted | Public | |
Part | For incomplete specimen this states that part(s) remaining or missing | Public | |
Wing development | Used to record the stage of wing development for the specimen. | Public |
The value associated with a flag.
The type of flag used to indicate a property or feature of a specimen/culture. The flag types vary between each collection.
A note associated with a flag. On the details page, this is displayed in brackets.
This is additonal information associated with the specimen. Often this is information added after collection, e.g. can relate to the history of the specimen.
Collection | Type of note | Description | Access level |
---|---|---|---|
ICMP | Avirulent to | Public | |
NZAC | Biota | A public specimen note from Biota | Collection Staff Only |
ICMP | Characterised as | Public | |
NZAC | Data Entry | A public note recording issues with data entry (e.g., legibility of label) | Public |
CHR, FLAX, ICMP, NZAC, PDD | Data Quality | Public | |
CHR | Deaccession | Public | |
CHR | Delete | Collection Staff Only | |
ICMP | Det History | Determination history migrated from Access database | Systematics Researchers |
CHR | Garden voucher | Public | |
NZAC | General | A public note (that does not fit other categories) | Public |
CHR | Georeference (derived) | Public | |
CHR | Georeference (original) | Public | |
ICMP | Growth Conditions | Public | |
ICMP | Hazard | Hazard category | Collection Staff Only |
CHR | Herbarium history | Public | |
CHR | Information withheld | A public statement indicating that particular data is withheld. | Public |
ICMP, NZAC | Molecular Data | A note about or containing molecular data. Not to be used for external links. | Collection Staff Only |
ICMP | Morphology | Systematics Researchers | |
PDD | Note | General note | Collection Staff Only |
ICMP | Note | General note | Systematics Researchers |
CHR, NZAC, FLAX | Operator | Any notes from the operator for later data curators | Collection Staff Only |
ICMP | Other Details | Public | |
ICMP | Pathogenic to | Public | |
CHR | Privacy | Note added to record request to suppress information for privacy reasons. | Collection Staff Only |
PDD | Public Note | Public | |
CHR | Restricted data | The information that has been removed from the dedicated fields when the ability to suppress information is not fine enough. | Collection Staff Only |
ICMP | Serotype Data | Serotype Data | Systematics Researchers |
ICMP | Strain Data | Strain Data | Public |
CHR | Subsheet | Public | |
CHR | Supplementary remarks | Public | |
CHR, FLAX, ICMP, NZAC, PDD | System Admin | Note added to record system adminstration activity. | Collection Staff Only |
ICMP | Test Results | Systematics Researchers | |
CHR | Type | Public | |
ICMP | Unlisted Details | Collection Staff Only | |
CHR | Voucher | Public | |
CHR | Voucher (cyto) | Public | |
CHR | Voucher (DNA) | Public | |
CHR | Voucher (pollen) | Public |
This is additional information associated with the specimen.
This is the type of a note containing additional information associated with the specimen for example Herbarium History, Supplementary remarks. Note types vary between collections.
This is the author of a note containing additional information associated with the specimen.
Provides the status, reference number and destination organisation of transactions, so that active transactions can be tracked and searched for.
An indication of the status of the specimen if it is on loan to another institute.
For example: loanStatus:Active.
Loan status values include:
The standardised name or acronym of the institute to which specimens are on loan.
For example: organisation:WELT
The reference number assigned to a transaction.
For example: a loan, gift or exchange